Hi Rapids,

Good Morning! I hope everyone is excited for our first swim meet tomorrow! There is A LOT of information in this email so please read all the way through.

Attached is the Athlete List, this list has the swimmers that opted in for the meet and what we have them swimming. Please review the list and if your swimmer is missing, let me know ASAP.

We have a bit of grace with this meet because it is just us but let me explain the timeline as we get into our meets with other teams. Coaches entries are due to the Meet Manager (host team) on Saturday prior to meet on Tuesday. Meet Manager then merges the entries and creates the meet on Sunday. Sunday afternoon the heat sheet is sent to the coaches and managers for review. Monday the Heat Sheet is sent to everyone. If you miss opting in and contact us after the meet has been merged, this is what we have to do: See what events have a free lane and drop your swimmer in that lane no matter their time. If nothing there is no free lane then we can't put them in the event.

Again Time Trials is just us, so if your swimmer can swim tomorrow and is NOT on the Athlete list, please contact me.

TIME TRIALS INFORMATION:

Our first meet is just for us to swim ourselves and get times for the swimmers. This is a great practice meet for new swimmers and their families to understand how they are run. If you are new, I encourage you to review our FAQ page on the website. This page has an example of how to mark your swimmer's arm/leg with their event #, heat, lane, and what they are swimming along with what we recommend you bring to a swim meet.

COME HUNGRY to meets: we sell concessions as part of all swim meets and this is how swim teams, not just us keep our costs for registration down. So please don't pack dinner but come hungry - tomorrow we will have pizza and Chick-fil-A!!

• MEET THEME: Super Heroes & Community Heroes (pull out those capes!)
• WARM-UP: 5pm
• PARENT MEETING: 5:30pm - ALL PARENTS we will meet briefly prior to meet start
• MEET START: 6pm
• NO Parking on the grass AT ALL - this goes for practices and meets
• Parents and Spectators will set up in the grassy areas of the pool. I know it is just us at this meet but we need to get the swimmers set up for success with having them understand that swimmers for our team are on the right side of the pool (baby pool side) and the other team is on the other side. Make sure to bring your lawn chairs, picnic blanket, and tent if you would like. See MORE DETAILS BELOW.
• Concessions: we will have Pizza, Chick-fil-A, snacks, drinks, and candy for sale. We accept Cash or Card.
• T-Shirts & Volunteer Check-in: T-Shirts and Volunteer Check-in will be right at the entrance of the gate once you arrive please grab your family's shirts and sign-in if you are a volunteer for the meet (1st and 2nd half sign in and get badges before the meet starts)

Attached are the following:

1. List of volunteers signed up for tomorrow's meet and what you are signed up for. There is a description of each job on our website but I promise we will also go over the jobs tomorrow prior to the meet (they are all easy :)
2. List of entries per swimmer (this is NOT a heat sheet, we will send that out prior to the meet tomorrow. If you DO NOT see your swimmer on this list it is because they were marked as not attending, if this is not correct, please reach out to us ASAP)

MEET SETUP:

For those new families, this map will help you understand our set up for meets:

Also this map is for parking:

I will not send out a Heat Sheet (cheat sheet for how the meet runs with times and lanes for swimmers) until later tonight/ tomorrow. Please wait to print your copy of the Heat Sheet until Tuesday as there always can be changes.

See everyone this afternoon for practice!

- Danielle Oldham -

On Behalf of:

Riverwood Rapids Swim Team 

[email protected] 

rapids.swimtopia.com